Rules

RULES

Teams
Each teams must have an appointed team captain, who will be the official representative of the team before, during and after the race.
All teams will have to be self-sufficient during the entire race, meaning no outside support crews or assistants will be allowed.
Teams may not change any team members during the race and all members must be on the course at all times.
All team members must be a minimum of 18 years old at the time of race.

Pre-race activities
All teams must complete some pre-race formalities before being cleared to start the race. These formalities include:

  • Completing registration forms
  • Signing liability declarations from the organizer and the adventure activity provider
  • Checking of the mandatory gear
  • Leave a deposit of 500 CHF or valid credit-card info, for the equipment supplied by the organizers

All team members must also sign a declaration that they hold the following skills and insurance:

  • A personal medical and accident insurance valid for an adventure racing competition in Switzerland and all disciplines found in the APEX Race
  • The physical ability to participate in a multi-day, non-stop adventure race
  • The ability to swim
  • The ability to paddle grade 2 rapids and swim safely in rapids
  • The ability to safely perform a self-rescue maneuver to get back into a kayak
  • The knowledge to be properly dressed for high alpine conditions, including temperatures down to zero degrees Celsius.

The course
The APEX Race course consists of a number of checkpoints (CP) and transition areas (TA), which must be visited in a pre defined order. Teams are able to freely navigate their route between checkpoints unless road book instructions state a ”mandatory route” or ”forbidden area”.

The course will be revealed to teams by the Race Director at the race briefing the day before the start.Maps and the road book which describes the course will be distributed at the briefing.
Teams must follow the official course and/or alternatives presented by the organization.

Checkpoints and transition areas
All checkpoints and transition areas must be visited by the team and all team members. A missed checkpoint or transition area will result in disqualification.

Checkpoints are always marked with orienteering flags and may be manned or unmanned. At unmanned checkpoints teams must punch the orienteering unit by the flag. At manned checkpoint teams must clearly state their team number to the officials and follow any instructions given to them.
Transition areas are always manned and supply the teams with their necessary gear.  The team captain must sign in at arrival and out at departure.

Course changes, cut offs and darkzones
The sections that make up the race course may be altered or removed at any time by the organizers due to safety or logistic related matters. All changes will be communicated to the team captain and must be signed off on.
The APEX Race will have a cut off times where slower teams will be re-routed in order to reach the finish before it closes. Re-routed teams will finish below any full course team in the official standings. Times for cut offs will be presented at the race briefing and detailed in the road book.
Dark zones for certain sections of the race might be implemented for safety reasons if the conditions require. Times for dark zones will be presented at the race briefing and detailed in the road book.

Team withdrawals
If a teams needs to withdraw from the race, the captain must inform the organization immediately. Failure to report their withdrawal means that a team will have to cover any potential search and rescue costs.
Sportsmanship and rules of conduct

A team can be disqualified at any time if members act disrespectful or unsportsmanlike towards the organization, spectators, media or other competitors.
Teams must stop to help another team that requires assistance regarding their safety. Failure to do so will result in immediate disqualification. Any time spent helping another team in distress will be compensated.

Environmental rules
Teams must collect all their own trash until it can be disposed in a proper manner.
Littering or any kind of deliberate contamination of the natural environment will lead to penalty or disqualification.

Safety
The APEX Race will use tracking devices for all teams.
Most parts of the course will also have good cell phone coverage.
Emergency instructions will be given to the teams at a later time.
Team members must travel within 100 meters of each other at all times during the race.
You may not abandon an injured or distressed competitor. Any breach in the regulations with respect to assistance to persons in danger will be penalized by disqualification.
The organization can halt teams on the course if the weather or other natural conditions prevent teams from continuing in a safe way.
A team may also be forced to withdraw for safety or medical reasons, if they are deemed unfit to continue.
The weather in high alpine regions are always very hard to predict and can change very rapidly, especially during springtime.
Even though unlikely, teams must be prepared to encounter temperatures down to zero degrees Celsius at higher altitudes, together with a high wind-chill factor.
Water levels will also be closely monitored during the race, as they are crucial for some of the water activities.
All these factors can, and probably will, affect the race in some way and teams need be prepared for changes in the course due to safety reasons.

Gear
Please see the equipment list for required gear.
Please note!: Teams must be prepared to bring snowshoes or crampons if our mountain safety advisors feel
it is necessary! We will keep you updated in this matter but we will not be able to give you a
final decision until approx. 2 weeks before the start of the race. There will be a possibility to rent the
required equipment.

Gear bins
Every team will have a combined weight of 90kg for their gear bins. Teams may choose to
use duffelbags or hard case bins and may also choose to have 3 or 4 bins.
These bins must store ALL required gear and food for all disciplines, except for paddling.
All bins will be weighed before they are accepted at the check-in. Scales will be available for the teams
to weigh their bins before checking them. Bins must be very clearly marked with team number.
Summary: Teams choose to have 3 or 4 bins. All bins together must not weigh more than 90kg and
must be marked clearly with team number.

Paddle bin
Every team will also be allowed 1 bin specifically for their paddle gear. This bin must store all
equipment used for paddling and may weigh 20kg. In addition, all teams will be allowed 2 paddle
casings. These must ONLY store paddles. Bin and casings must be very clearly marked with team
number.
Summary: 1 paddle bin per team. This must not weigh more than 20kg. 2 paddle casings per team.
These must only contain paddles. Bin and casings must be clearly marked.

Important bin information
Please note that the organization is not responsible for any damage to your equipment inside your
bins or paddle casings. The bins will be transported around using vans and trucks and may be stacked on top of each
other. Paddle casing will NOT be placed under any significant weight.
Make sure to protect all your fragile and breakable equipment with hard containers inside your
bins or with full hard case casings..
All bins, whether duffelbags or hard case bins, must be completely closable! Lids and covers must be
attached securely to the bin, so that it will not open during transport.

Timing and ranking
The official time of the race will be introduced at the race briefing.
During any time of the race, the race organization has the right to halt or postpone parts or sections of the race due to safety reasons. If this happens, the official race time is stopped at the checkpoint closest to where the race is halted.
There might be parts of the APEX Race that, for safety reasons, will be performed “off the clock”, i.e. with race time stopped.
The winning team is the team that finishes the entire race in the shortest time.
A team has officially finished when all members have crossed the finish line.
Teams that have completed the entire course will always finish above short coursed teams in the final rankings.

Penalties and disqualifications

  • Time penalties can range from 15 minutes to 2 hours.
  • Penalties will be served on the course at a location decided by the organization but penalties may also be imposed after teams have finished.
  • Time penalties will be imposed for, but is not limited to, the following offenses:
  • Not following instructions by a member of the organization
  • Not wearing protective equipment where required
  • Not wearing the official race bib vest
  • Littering of any kind
  • Not racing within 100 meters of team members
  • Not carrying all mandatory team or personal equipment/ gear.
  • Leaving a mandatory route
  • Damage to any equipment lent by the organization (will also be taken out of the team deposit)
  • Taking outside assistance

Serious offenses will result in disqualification. Reasons for disqualifying a team include, but are not limited to:

  • Unsportsmanlike or inappropriate behavior towards staff, spectators, media or other teams
  • Not assisting a person or team in distress
  • Any use of unauthorized equipment, for example GPS
  • Any use of illegal performance enhancing drugs, see WADA 2011 Prohibited List
  • Missing a mandatory checkpoint
  • Abandoning a team member during any stage of the race
  • Any use of unauthorized means of transport
  • Any use of maps not provided by the organization

A disqualified team will be forced to leave the race course immediately and the team will not get an official ranking.
The organization is not in any way responsible for a disqualified team.

Race jury
The race jury consists of the race directors and selected officers.
Jury tasks are:
To apply the race rules and, if necessary, impose penalties and compensate bonus times to teams.
Manage all protests
All jury decisions are final and will be communicated to concerned teams as soon as possible.

Protests
Any protests from teams must be filed in writing, signed by the team captain and handed over to the organization as soon as possible after the occurrence.
The protest must include clear information about the occurrence, name of the complaining team and any potential witnesses.
All protests that are deemed to be motivated by bad sportsmanship will result in a penalty for the complaining team.
Any protests that complain about occurrences as a result of the environment, i.e. weather, terrain, traffic etc, are part of the competition. These factors will therefore not be taken into consideration when judging a protest.
All equipment supplied by the organization is the responsibility of the teams. Any equipment damaged while used by a team will therefore not be taken into consideration when judging a protest.

The APEX Team welcomes you to an unforgettable adventure in the most extraordinary and friendly environment!